West Meadow Metropolitan District

WEST MEADOW METROPOLITAN DISTRICT

450 E. 17th Avenue, Suite 400

Denver, Colorado 80203
Phone:  303-592-4380

https://www.westmeadowmd.com/

NOTICE OF SPECIAL MEETING AND AGENDA

DATE:           Friday, November 14, 2025

TIME:            11:00 a.m.

PLACE:         Via Zoom

1.      To attend via Zoom Videoconference, use the following link:

 https://us02web.zoom.us/j/87916974235?pwd=SzvMv8y6oZxaEVs87QAbXv7asiTJ8W.1

 2.      To attend via telephone, dial 1-719-359-4580 and enter the following additional information:

a.      Meeting ID:  879 1697 4235

b.      Passcode: 355537

I.            ADMINISTRATIVE MATTERS

A.                Present disclosures of potential conflicts of interest.

B.                 Confirm quorum, location of meeting and posting of meeting notices.  Approve agenda and designate 24-hour posting location.

C.                 Public Comment.

Members of the public may express their views to the Board on matters that affect the District that are otherwise not on the agenda. Comments will be limited to three (3) minutes per person.

D.                Consider appointment of Alexandria “Zander” Myers as Secretary to the Board of Directors.

E.                 Discuss results of May 6, 2025 Regular Director’s Election.

F.                  Consider appointment of officers.

President:

Treasurer:

Assistant Secretary:

Assistant Secretary:

Assistant Secretary:

G.                Review and consider approval of minutes from the March 26, 2025, special board meeting.

H.                Discuss business to be conducted in 2026 and schedule regular Board meetings.  Consider adoption of Resolution Establishing Regular Meeting Dates, Time and Location and Designating Location for Posting of 24-Hour Notices.  Appoint representative to post notices within the District.

I.                    Insurance Discussion.

a.       Discuss and consider approval of Agency Services Agreement between the District and T. Charles Wilson Insurance Service.

b.      Cyber Security and Increased Crime Coverage.

c.       Establish Insurance Committee to make final determinations regarding insurance, if necessary.

d.      Authorize renewal of District’s insurance and Special District Association (SDA) membership for 2026.

II.            BOARD MEMBER MATTERS

A.                Discuss scheduling a Board Member orientation, if necessary.

III.            FINANCIAL MATTERS

A.                Review and consider ratification and/or approval of claims.

B.                 Review and consider acceptance of unaudited financial statements.

C.                 Discuss the processing, circulation, review and payment of invoices (Bill.com).

D.                Conduct Public Hearing to consider amendment of the 2025 Budget.  If necessary, consider adoption of Resolution of to Amend the 2025 Budget.

E.                 Conduct Public Hearings on the proposed 2026 Budget and consider adoption of Resolution to Adopt the 2026 Budget and Appropriate Sums of Money and Resolution to Set Mill Levies (enclosures – preliminary assessed valuation, draft budget and resolutions).

F.                  Authorize District Accountant to prepare and sign the DLG-70 Certification of Tax Levies form and Mill Levy Public Information form (“Certification”), and direct District Accountant to file the Certification with the Board of County Commissioners and other interested parties.

G.                Discuss and consider adoption of Resolution Authorizing Adjustment of the District Mill Levy in Accordance with the Service Plan.

H.                Consider appointment of District Accountant to prepare 2027 Budget.

I.                    Ratify engagement of Flynn CPA, LLC for preparation of the 2024 Audit.

J.                   Review and ratify approval of the 2024 Audit (enclosure), and authorization of execution of Representations Letter.

K.                Discuss statutory requirements for an audit. Consider engagement of Flynn CPA, LLC for preparation of 2025 Audit or authorize District Accountant to obtain proposals for preparation of 2025 Audit.

IV.            LEGAL MATTERS

A.                Discuss HB25-1090 compliance related to professional services provider engagements.

B.                 Discuss and consider the adoption of Resolution Regarding Colorado Open Records Act Requests.

C.                 Discuss requirements of Section 32-1-809, C.R.S. and direct staff regarding compliance for 2026 (District Transparency Notice).

V.            OTHER BUSINESS

VI.            ADJOURNMENT

There are no more regular meetings scheduled in 2025.